Callback scheduling form

A clear starting point.

Made for

Casting coordinators, performers, and representatives

When to use it

When inviting a performer to a callback or confirming the audition appointment.

What is included

• ✓Callback time, location, and status
• ✓Preparation and practical information
• ✓Availability response and change contact

How to use this template

Fill the PDF fields, save a copy, and reopen it to confirm your entries before printing or sharing. Use a desktop PDF reader if your browser does not save fields correctly. Use a referenced attachment when more space or additional terms are needed.

1. 01State whether the callback appointment is proposed or confirmed, with full dates and time zones.
2. 02Share the material, expected activity, compensation information, and a private support contact before the appointment.
3. 03Record the performer’s response. Use an approved engagement agreement for a booking and separate consent for any recording.

Scheduling record only. A callback appointment or availability response does not book production services or create an exclusive hold.

Complete and share this original UPP form for your production work. Keep UPP wording and branding intact. Check the requirements for your project before use. Content use permissions.