Venue advance sheet

A clear starting point.

Made for

Tour managers, production managers, venue teams, and department leads

When to use it

While advancing each venue, with a final confirmation before trucks and company travel to the stop.

What is included

• ✓Venue contacts, access, and technical confirmations
• ✓Local labor, timing, and support responsibilities
• ✓Open issues with owners and final signoff

How to use this template

Fill the PDF fields, save a copy, and reopen it to confirm your entries before printing or sharing. Use a desktop PDF reader if your browser does not save fields correctly. Use a referenced attachment when more space or additional terms are needed.

1. 01Use one sheet per venue and date. Reference the current rider, drawings, and crew call sheet by version.
2. 02Have the responsible venue and tour leads confirm technical capacity, local labor arrangements, access, and safety plans.
3. 03Assign every open item an owner and deadline. Distribute the agreed revision and record later changes.

This is an advance coordination record. It does not certify structural, electrical, rigging, fire, or crowd safety. The responsible qualified professionals and venue must approve technical and safety plans.

Complete and share this original UPP form for your production work. Keep UPP wording and branding intact. Check the requirements for your project before use. Content use permissions.