Tour itinerary and per diem tracker

A clear starting point.

Made for

Tour managers and production finance teams

When to use it

Planning a tour route or reconciling per diem inputs before a payroll or expense handoff.

What is included

• ✓Route and travel-day itinerary
• ✓Per diem calculation worksheet
• ✓Supplied-meal and approval references

How to use this template

Fill the PDF fields, save a copy, and reopen it to confirm your entries before printing or sharing. Use a desktop PDF reader if your browser does not save fields correctly. Use a referenced attachment when more space or additional terms are needed. Excel entry cells are unlocked; formulas, labels, and sheet structure are protected. Excel calculates totals; the PDF requires manual calculation and review. Start another copy when all rows are used.

1. 01Record each stop with full arrival and departure dates, local time zones, and the venue or travel reference.
2. 02Use one per diem sheet per currency. Enter approved units and rates, supplied-meal notes, and any reviewer-approved deduction.
3. 03Review each calculated amount against the engagement terms and applicable policy before payment.

No allowance rate or tax exemption is assumed. The reviewer determines eligibility and treatment. Keep currencies separate and record any exceptions.

Complete and share this original UPP form for your production work. Keep UPP wording and branding intact. Check the requirements for your project before use. Content use permissions.